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1. #Web based pdf plus meta data organizer pdf#
2. #Web based pdf plus meta data organizer pro#
3. #Web based pdf plus meta data organizer software#
4. #Web based pdf plus meta data organizer free#

#Web based pdf plus meta data organizer pdf#

When it comes to addressing the metadata during PDF remediation, if you’re using Adobe Acrobat, it will give you failures if you don’t have a Title for your document, if the document is set to display the File Name, or if there isn’t a Language assigned. Imagine how confusing it would be to read a document written in English, when the document’s Language is set to German! Dealing with Metadata While Remediating PDFs Stating the document’s language is required by all accessibility standards and it needs to be set accurately so that when assistive technology is being used to read the PDF, it’s using the language that the words are written in.

#Web based pdf plus meta data organizer pro#

Pro Tip: When you’re entering Keywords into the metadata, separate them with semicolons as opposed to commas.Īccess Metadata for Language by opening a PDF in Adobe Acrobat Pro and go to File > Properties > Advancedįinally, a critical section of the metadata is the document’s Language. If you’re not sure what to use for the keywords, perhaps consider things like important words from the Title, Subject and some of the headings in the document (at least the main chapter/section headings).įor example, Keywords for this article might be: PDF Metadata Metadata and PDF Accessibility CommonLook Title Author Subject PDF Keywords Peregrine Falcon Migration (Ha! Just kidding.). Keywords play a crucial role in making the document easier to find when searching online. Pro Tip: If you need to conform with the HHS standard, and you don’t know what to use for the Subject, you can use the Title again in this field. HHS doesn’t put as many restrictions on the Subject as it does on the Title. While the Title says what the document is about, the Subject can be useful to provide more specific details. (This same rule applies for the Subject and Keywords which we’ll discuss next.) PDF Metadata: Subject In fact, while the HHS standard says that there should be an Author, the other standards don’t require that the Author’s information is included in the metadata. The other standards aren’t this exacting regarding the document Author. But, according to the HHS standards, the author should be the division, office, etc., where the document came from, but not a specific person’s name. PDF Metadata: AuthorĪuthor metadata is all about who wrote the document. For more details, check out the HHS standard. of Health and Human Services) there are other requirements regarding the Title, specifically the types of characters that are (or are not) allowed. In addition, if your organization needs to make your PDFs conform with the HHS standard (U.S. Descriptive PDF Titles solve this problem. Let’s face it, some documents have very cryptic file names with dates, versions, editor’s initials and all other kinds of things that aren’t terribly informative to the end user. Always make sure the title correctly reflects the subject matter of the PDF.Īccessibility requirements mandate that PDF Titles need to be displayed when the document is opened, as opposed to the File Name. If we titled this article “The Migration Patterns of the Peregrine Falcon,” and then started going on about metadata, that wouldn’t be very helpful, would it? It’s not nice to frustrate the people you serve. For accessibility, the title metadata is a requirement. The Title, which is not the same thing as the file name, should succinctly and accurately describe what the document is about.

Let’s break down each of these items, delineate them as needed and identify the accessibility concerns around them.Īccess Metadata for Title, Author, Subject and Keywords by opening a PDF in Adobe Acrobat Pro and go to File > Properties > Description PDF Metadata: Title Some of the components that make up metadata are: Ideally, PDF metadata should be as accurate and specific as possible to make it easier to find through search. The term PDF metadata refers to searchable fields within the document’s properties that identify what the document is about. STEP 2: METADATA What is Metadata in a PDF File?

This is the second in an eight-part article series.

#Web based pdf plus meta data organizer software#

#Web based pdf plus meta data organizer free#